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UIUC DARS Exception Processing
ACTION CODES:
WC - waive course
WH - waive hours
WR - waive requirement
CD - set catalog years
CS - course substitution
RS - requirement course swap
AC - advised courses
RR - requirement replacement (replaces values in
requirement)
RM - requirement modification
RD - requirement deletion
WS - waive pseudo-course
CO - conditional requirement
CR - course requirement assignment, this is a forcing
action
CC - condition code, used to assign a system condition code to a
student
RC - requirement change, same as RM but allows setting/resetting
of MATCHCT and EFFDTE
WC - Waive Course
Should be used only when the desired effect is to waive (or pretend that the student has
taken the course) a course in all places that the course might match in the audit.
Creates a "dummy course" (with no hours) in the course table. Since we are actually
adding a "dummy" course, this course will be used anywhere it applies in the audit.
If this course is meant to apply towards a requirement which is looking for hours,
this will not work as desired, since a WC entry carries no hours. It can be made to
add hours (DO NOT EVER DO IT!), but it must be understood that this will artificially
increase the student's earned hours.
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Fields: |
Entries: |
Action Code |
WC |
Required Hours |
"Do not use!" |
Course |
Required entry - (usually a pseudo or
pseudo name) |
Accept Code 1 & 2 |
Optional -
assigns condition codes to "course" |
| Term/Year |
Optional - assigns a date to this "course" (ex., if 19924 is entered this will
yield a course with FA92 as a term) |
WH - Waive Hours
Creates a "course" with hours in the course table. Since this "course" is a pseudo-course
and, as such, can only match to a requirement or sub-requirement, the name in the course
field will "point" to the appropriate entry .This is a brute force method, requirement
modification is advised instead of this.
| Fields: |
Entries: |
| Action |
WH |
| Required Hours |
Required - number of hours to waive |
| Course |
Use pseudo-course (sub-requirement) here. |
| Accept Code 1 & 2 |
Optional - assigns condition codes to
this "pseudo-course" |
| Term/Year |
Optional - assigns a date to this
"pseudo-course" |
WS - Waive Pseudo-Course
Creates a "pseudo-course" with no hours in the course table. This will only match to
a pseudo-course on an Accept ("A") line. This would be used when the sub-requirement is
one which only looks for a pseudo-course to satisfy it or when you want to generate an
entry which will only match to a specific pseudo-course and, therefore, be counted in that
sub-requirement, but not to a particular course.
| Fields: |
Entries: |
| Action |
WS |
| Course |
pseudo-course name |
| Accept Code 1 & 2 |
Optional, assigns condition
codes to this "pseudo-course" |
| Term/Year |
Optional, assigns a date to
this "pseudo-course" |
WR - Waive requirement
Creates a "course" with no hours in the course table. This is used to waive a
requirement or sub-requirement. This is the most dangerous of exceptions. Once
the requirement is waived, any courses which might have contributed to it are freed
to be used elsewhere in the audit. This is a desperation measure, this exception forces
the requirement to OK.
| Fields: |
Entries: |
| Action |
WR |
| Course |
Pseudo-name of requirement or pseudo-course of sub-requirement |
| Accept Code 1 & 2 |
Optional, same as above |
| Term/Year |
Optional, assigns a date to this "pseudo-course" |
AC - Advised courses.
Adds courses to an Accept ("A") or Reject ("R") line. This should be used for the
"hours per your advisor" type of requirement, where courses are not known until the
advisor informs the auditor of the list of courses. The list of courses is then input
into the audit through exception records of this type. It can, also, be used at any
time when a course needs to be added to the list of courses for a given student.
| Fields: |
Entries: |
| Action |
AC |
| Requirement Name |
Required (must match) |
| Pseudo Course |
Required (must match name on "A" or I'R" line) |
| Course |
First course to be taken. Subsequent courses can be
listed at the bottom of the screen if using the ADD screen |
| Match Ctl |
Used here to set the MATCHCTL at the end of this course.
As such, it can be used to add any relevant MATCHCTL that
would relate this course to the one immediately following it in the A/R line. |
| Eff Date |
Used here to set an effective date
range on the course |
RD - Requirement delete course.
Deletes courses on Accept "A" or Reject "R" line. Used if you want to delete a
course on either line. This could be used if you would normally reject a course
(in the "R" line), but acceptance of this course is needed for this particular
student. Be aware that there must be an exact match on the A/R line
(course must be there) in order to delete it. This should not be used if there
is a ***** entry.
| Fields: |
Entries: |
| Requirement Name |
Required (must match) |
| Pseudo Course |
Required
(must match name on "A" or "R" line) |
| Course |
Course to deleted from Accept
("A") or Reject ("R") line |
RM - Requirement Modification.
Modifies the requirement or sub-requirement by adding to or subtracting from hour,
GPA, and course counts. Use a negative number to subtract. Furthermore, if
the sub-requirement is being modified, courses entered in the COURSE field
and in additional continuation records (Continuation = 'C') will be appended
to the courses already entered into the reject or accept lines at the point
immediately ahead of where the pseudo course match is found.
| Fields: |
Entries: |
| Requirement Name |
Required (must match) |
| Pseudo Course |
Required, use pseudo-name if
modifying requirement and use pseudo-course
if modifying sub-requirement |
| Required Count |
Course count to be added or
subtracted |
| Maximum Hours |
Maximum hours to be added or
subtracted |
| Required Hours |
Hours to be added or subtracted.
Required GPA-GPA points to be added or subtracted. For example, if the GPA was
3000 and you input 1000, then the resulting GPA will be 4000 |
| Accept Code 1 & 2 |
Will append the condition
code to the ACx in the requirement or sub-requirement |
| Reject Code 1 & 2 |
Will append the condition code
to the RCx in the requirement or sub-requirement |
| Assign condition code |
Resets the the ASSIGNC on the
requirement or sub-
requirement |
| Course |
Appends the course to the matching
'R' or' A' line |
| Substitute Course Descr |
If text is entered here, it will print "NOTE: RM plus your text' on the audit.
This provides a positive identification that requirement changes have been made. |
| Matchctl |
Sets the MATCHCTL on the course
used in this exception |
| EFF Date |
Sets the Effective Date on the
course |
RR - Requirement Replacement
Replaces values on the requirement/sub-requirements "C" line. Fields left blank will be
treated as blank or O in the requirement. Values not controlled by the exception are
set to nothing. This is a very dangerous exception. This is like "rolling your own"
requirement or sub-requirement. Note that fields which cannot be controlled by the
exception will be left with their original value. The following are the fields which
can be controlled or need to be entered for a match:
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Fields: |
Entries: |
| Requirement Name |
Required |
| Required Count |
Count of courses (sub-requirement) or sub-requirements
(requirement) |
| Maximum Hours |
Can be used on sub-requirement only |
| Required Hours |
Sub-requirement or requirement |
| Required GPA |
Sub-requirement or requirement |
| Accept Code 1 & 2 |
Sub-requirement or requirement |
| Reject Code 1 & 2 |
Sub-requirement or requirement |
| Assign Condition Code |
Sub-requirement or requirement |
| Pseudo Course |
Pseudo name of requirement or pseudo-course of sub-requirement |
| Course |
Would be the first course on the replaced sub-requirement's course string.
All of the courses entered into an accept or reject string up to the point where
the pseudo-course match is found will be replaced. Use AC entries with COURSEs for
entries beyond the first one. |
| Val |
Sets the REQCT (courses) when matched at the requirement level |
| Substitute Course Descr |
If text is entered here, it will print "NOTE: RR plus your text" on the audit.
This provides a positive identification that requirement changes have been made |
| Matchctl |
Sets the MATCHCTL for the course indicated above |
| Eff Date |
Sets the Effective Date for
the course indicated above |
RS - Requirement Course Swap
Swaps a replacement course for a course on an Accept ("A") line of a sub-requirement.
Use this for a course substitution which is specific only to a sub-requirement.
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Fields: |
Entries: |
| Pseudo Course |
Pseudo-course on sub-requirement |
| Course Name |
Course currently on Accept ("A") line |
| Replacement Course |
Course to be traded for the course on
the Accept ('lA") line |
Like the RM, this can also be used to modify the following values on the sub-
requirement:
|
Fields: |
Entries: |
| Required Count |
Course count to be added or subtracted |
| Maximum Hours |
Maximum hours to be added or subtracted |
| Required Hours |
Hours to be added or subtracted |
| Required GPA |
GPA points to be added or subtracted. For example, if the GP A was
3000 and you input 1000, then the resulting GPA will be 4000 |
| Accept Code 1 & 2 |
Will append the condition code to the ACx in the requirement
or sub-requirement |
| Reject Code 1 & 2 |
Will append the condition code to the RCx in the
requirement or sub-requirement |
| Assign condition code |
Resets the the ASSIGNC on the requirement or sub-
requirement |
RC - Requirement Change
Similar to the RM exception, but can also be used for resetting of
MATCHCTL (match control) and date range associated with a course on an
"A" or "R" line. All other values operate the same as the RM exception.
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Fields: |
Entries: |
| Requirement Name |
Required (must match) |
| Required Count |
Course count to be added or subtracted |
| Maximum Hours |
Maximum hours to be added or subtracted |
| Required Hours |
Hours to be added or subtracted |
| Required GPA |
GPA points to be added or subtracted. For example, if the GP A was
3000 and you input 1000, then the resulting GPA will be 4000 |
| Accept Code 1 & 2 |
Will append the condition code to the ACx in the requirement
or sub-requirement |
| Reject Code 1 & 2 |
Will append the condition code to the RCx in
the requirement or sub-requirement |
| Assign condition code |
Resets the the ASSIGNC on the requirement
or sub-requirement |
| Pseudo Course |
Required, use pseudo name if modifying requirement and use
pseudo-course if modifying sub-requirement |
| Course |
Course to match on the "R" or "A' line |
| Val |
Resets the REQCT on the requirement level |
| Match Ctl |
Resets the MATCHCTL (match control) on the matching course in the "A"
or "R" line, use # (BLANKCHR) to reset the MATCHCTL to BLANK (removes the
MATCHCTL) |
| Eff Date |
Resets the EFFDTE (effective date range) on a matching course o
n the "A" or "R" line, use a # in the first position to reset the
EFFDTE range to BLANK (in essence removing the date range) |
The following involve course substitution:
CS - Course Substitution
Can be used either when wishing to indicate that a course in the student's course
table can be used, in any situation, as if it were the other course. In other
words, either the course to be substituted or the original course will be
acceptable wherever the original course was acceptable. This is a brute force
method, more precise control is available in the RS exception.
This can also be used in order to add or remove condition codes to an
existing course in the student's course table.
|
Fields: |
Entries: |
| Term/Year |
Must use Term/Year to "point" to the proper course in the course table
if there is more than 1 occurrence of the course for this student (use the term here) |
| Course |
Course on student's record |
| Replacement Course |
Optional. Use only if you are trying to substitute course. This is the course
for which the student's course is being substituted |
| Accept Code 1 & 2 |
Optional. Use only if no replacement course and you are trying to assign
codes to a course in the student's record |
| Reject Code 1 & 2 |
Optional. Use only if no replacement course and you are trying to remove condition
codes on a course in the student's record |
CR - Course Requirement
assignment
Used when you want to assign a particular course to be used in a particular sub-
requirement NO MATTER WHAT. This is a forcing action, acceptance of the
matching course is forced in this case. This exception also allows only the substituted
course to be used for comparison purposes, the original course value is ignored.
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Fields: |
Entries: |
| Action |
CR |
| Term/Year |
Optional student course matching field, use if there is more than one
iteration of the course |
| Replacement Course |
Identify the pseudo-course(s)
that you wish to be matched in the sub-requirement's(s) acceptable course string ("A" line. |
| Course |
Put the course that you want to assign to
the matching sub-requirement(s)here |
Other exceptions:
CO - Conditional Requirement
This exception can be used to insert a requirement into a program of study. The requirement name value
entered must match the $----- entry on the requirement program definition.
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Fields: |
Entries: |
| Requirement Name: |
Value entered must match value listed
in degree program definition, e.g. $Minor. |
| Assign Condition Code: |
Assign a "R" for single requirement or
"D" for a list of requirements. |
| Course Name: |
The name of the requirement or list
of requirements you wish to insert. |
| Psuedo Course: |
Institution code, e.g. "U32" |
CC - Condition Code - System
This is used to set/reset, by exception, a SYSTEM CONDITION CODE for a student.
You will recall that system condition codes are assigned to students and not to
courses.
|
Fields: |
Entries: |
| ACl |
Condition code entered here will assign
system condition code to student |
| AC2 |
Condition code entered here will assign a
second system condition to student |
| RCl |
Condition code entered here will reset
(turn off) that condition code for the student |
| RC2 |
Condition code entered here will
reset (turn oft) that second condition code for the student |
Note: Use the AC1 and AC2 to assign system condition codes to the student, use the RC1 and RC2
to delete system condition codes which have been assigned to theStudent in the driver.
CD - Setting of Catalog and Alternate Catalog Years
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Fields: |
Entries: |
| Assign Condition Code |
This must match the ALT value used in the Degree Program
Definition for the requirement you want to affect |
| Term/Year |
Sets the catalog year you want to use |
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